Title: Administer Database of Provider Registry User Interface
Course: RHEA Provider Registry > Section: Administration of Provider Registry User Interface

Administation of Provider Registry

Administration options for the provider registry are accessible in the rightmost drop-down menu of the navigation bar.

Administer Database - Main Menu

Clicking on the "Administer Database" menu item takes us to the main Administer Database page

There are two sets of activities here.

One is to maintain the standardized lists.

The other is to import standardized lists from the other services.

Provider Data Lists

We see several lists that we can edit on the left hand side.

In the first grouping we have "Provider Data"

- Post Type.  These are used to clasify a provider's posting according to how they are employed.  Examples are community health workers, paid public sectors
- Post Category: This is used to clasify a provider's posting according to their job or cadre.  Examples are Nurse or Doctor.  These should include what is in the HRHIS

Administative Units and Facility Lists

In the second grouping on the left hand side we have the "Administrative Units"

In the third grouping we have the facilities.

Both of these groupings are standardized lists that we will be loading from the Terminology Service and Facility Registry.

We should not edit these lists, and editing will be disabled in the future.

Import Standardized Lists

On the right hand side of the Administer Database screen, we see our data import options.

Currently, these import options are in development and are disabled.

One issue that still needs to be resolved is how to handle changes to the facilities or administative units.

In the future, you can load in the Administative Units and the Facilities directly from here.

Editing Post Types

When we added a posting to a provider, one of the things we selected was the post type from a drop down list.

If you click on the Post Type, you will be taken to the list of post types.

You can manage the drop down lists of post types from this page.

Here we see a mispelling of the "Student" post type.

If you click on "Syudents" we can mix the mispelling.

Editing Student Post Type

Now that we have clicked on the mispelled "Student" post type, we are taken to a summary page of the "Student" post type.

We can choose to edit this post type in the same way we did with the provider and postings.  Simply click on the "Edit" and then "Update this Information"

Editing Student Post Type - Edit Page

We are now on the edit page for the "Syudent" post type.

We can fix the mispelling and then hit the confirm button.

Editing Student Post Type - Review

Once we have clicked the "Confirm" button we will be taken to a page where we need to review that the infomration is correct.

If the information is incorrect, click the "Edit" button to return to the edit page.

If the information is correct, click on the "Save" button to continue.

Edit Student Post Type - Return to Overview

Once we have saved the Student post type, we will return to the overview of the Student post type.

You can click on "Select another Post Type" to return to the listing of all of the Post types.

Add Volunteers Post Type

Clicking on "Select Another Post Type" takes us to the list of all post types.

If you click on "Administer Database", you will be returned to the main administer database menu.

However let us first suppose we want to add a new post type for volunteers.  We can do so by clicking on "Add new Post Type"

Add Volunteer Post Type - Edit Page

Once we have clicked on "Add a new Post Type" we can create the volunteer post type.

Fill in the details, click confirm and save as we did before.

Combining entries

Returning to the list of of the post types, we see our newly created "Volunteers" post type.

Oops! We have made a mistake.

We were not supposed to add Volunteers as a separate entry in the drop down list.

Instead we really wanted only one drop down entry "Students/Volunteers."

We can accomplish this in two steps:

1. Click on the "Students" entry and edit it so that is says "Students/Volunteers".
2. Click on the "Volunteers" entry and "Hide" it.

Combining Entries - Students

For Step 1., we click on "Students" and edit it so that it says "Students/Volunteers."

Combing Entries - Volunteers

For Step 2, we want to hide the "Volunteers" entry.

Click on "Volunteers" and go to its edit page.

Here we are leaving the Name field alone.

Instead we under "Hide," we want to change the value from "No" to "Yes"

Once we Confirm and Save the "Volunteer" post type as hidden, it will no longer appear in the drop down list when we are editing a posting.

Note that there is no delete functionality here.  We cannot simply delete the "Volnteers" post type.  If there was a posting for a provider that had "Volunteers" and we deleted the "Volunteers" entry, the information for that posting would be invalid.

Editing Post Types - Hidden List Members

Once we have finished combining the "Students" and "Volunteers" Post Types into one, we can return to the list of post types.

Since we have set "Volunteers" to be hidden, it is no longer displayed in the list.

If you click on "Show hidden list members" you will see the full list, including the "Volunteers" list entry that was hidden